Master Concept · GWS AI TrainingMaster Concept · GWS AI Training
Google Workspace AI
Potential use cases, by department — and which tool would build each one.
Gmail
Drive
Sheets
Docs
Forms
Chat
Meet
Calendar
Gemini
Apps ScriptSkill
Teach Gemini one job once — your tone, your format, your handbook. Stack several in one prompt, or let Gemini pick the right one.
Describe it in plain language. Triggers on Gmail, Drive, Forms, Chat — and now Slack, HubSpot, Jira and webhooks.
Apps Script
Any API, any schedule, any logic. Also what Studio’s own custom steps are written in.
Gems are becoming skills. From 17 Nov Gems move to Settings; they keep working until at least March 2027, then convert to draft skills each creator must activate. “Ask a Gem” can no longer be added to new Studio flows.
SkillTrained on your own published work, so nobody re-explains tone in a prompt again.
ToneDrive
GeminiA mail arrives, Gemini reads and classifies it, the right team gets it in seconds.
ChatGmailGeminiChatGemini writes a personalised note to every attendee from what they signed up for.
DraftFormsGeminiGmailSkillTrained on the proposals you actually won, not a blank page.
OutlineDriveGeminiGemini summarises the call and writes it straight onto the deal record.
Deal recordMeetGeminiHubSpotFive days of silence and a context-aware follow-up is already drafted for you.
Draft · day 5GmailGeminiGmailGemini writes the context so the owner gets a decision, not a date.
ChatSheetsGeminiChatGemini flags what breaks policy before a human ever sees the claim.
FlaggedFormsGeminiGmailApps ScriptGemini reads the PDF, pulls the amounts, matches them against the system.
ExtractedGmailGeminiSheets
Finance SystemSkillStaff ask in plain language; your own handbook answers.
Asked
HandbookGeminiOne hire triggers the accounts, the checklist and a welcome written for them.
ChecklistFormsGeminiDocsChatApps ScriptEvery CV scored against the job criteria, ranked before anyone opens one.
RankedDriveGeminiSheetsGemini pulls the actions out of the meeting and assigns them.
ActionsMeetGeminiChatGemini says what changed, so the approver reads a line not a file.
What changedDriveGeminiGmailApps ScriptAsk in Chat, get the answer from the directory. No one opens a sheet.
AnswerChatGeminiSheetsYour tone, your format, your handbook. Several can stack in one prompt.
It runs without you, and every system is on the connector list.
Anything else. Any API, any schedule, any logic — under six minutes.
Pick a card from your team’s slide. Build it. Then try to break it.
Admins must switch on third-party connectors and webhooks — they are off by default, and the connectors are still Beta.